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For most people, fighting influenza begins and ends with getting a flu shot. But for those who plan flu clinics, the first and most important step is placing an order for an adequate supply of flu vaccine. Because flu season is always unpredictable, flu vaccine distributors begin planning for flu season months ahead of time. In fact, flu vaccine distribution often begins in spring and summer, well before people begin getting flu shots in the fall and winter.

Understanding the flu shot order process

For many years, healthcare providers have been at the mercy of suppliers and distributors when it came to delivery dates for their flu shot orders. This inherent unpredictability created many challenges when it came to putting on a flu vaccination clinic, including planning difficulties, storage issues and marketing hurdles.

Vaccine manufacturers have been criticized for the unpredictable nature of flu vaccine distribution. The problem lies in the unpredictable nature and complexity of biologics production, since it is difficult to predict when specific vaccine lots will be completed and released. Obviously, flu vaccine distributors are dependent on manufacturers for this information, and both are hesitant about making unrealistic promises to customers. In recent years, some flu shot distributors have opted to streamline the ordering process. Unlike the traditional influenza vaccine distribution system, with its uncertain delivery dates and quantities, these new systems put the control into the provider's hands by giving them the ability to choose specific delivery dates. This is welcome news for anyone involved in planning a flu shot clinic, either in the workplace or in the community.

The importance of being prepared

If a flu shot clinic does not have a large enough supply of vaccine to satisfy patient demand, it could lose patients to whatever clinic does have an ample supply of flu shots. Thanks to improvements within the order process, these providers can now select specific delivery dates for their vaccine, which allows them to plan vaccination clinics with the confidence of knowing their flu vaccine order will arrive on time.
Of course, actually getting the flu vaccine is not the only aspect of a successful clinic. Providers will need to obtain resources and clinic planning tools to help get the word out. Successful clinics use posters, email marketing and brochures to let people know it is time for flu shots.

Debunking myths about flu shots

With a new flu season right around the corner again, health experts agree that getting a flu shot is the best way to prevent the spread of the flu virus. Now is the time for providers to begin placing their flu shot orders so they are prepared once the fall flu season is in full swing. Keep inmind that expanded flu vaccination guidelines from the Centers for Disease Control and Prevention (CDC) urge everyone ages six months and older to get a flu shot. The reason is simple: Flu vaccine saves lives. Call your distributor and place your flu shot order today.

WG. Cowan is the author of this article on flu shot order .